NGO Recruitment supports the Voice to Parliament and a YES vote on 14th October

Executive Assistant

Organisation Name NGO Recruitment
Location Melbourne
Date Posted 2023-07-21
Job Type Contract
Job Number 1103783
  • Join a warm, motivated, creative team with vision
  • 8 month contract starting August
  • Exciting role with variety and purpose


The Organisation

Our client  provides assistance and support for children's media that delivers on our aspirations for the children's audience and we distribute children's media all over the world.

The organisation takes an active purpose is to make Australian children’s lives better through screen content that reflects our culture and values.  Their values are inclusion, diversity, resilience, imagination, having fun and striving to be our best selves.

The Role
Reporting to CEO, you will be responsible for:
  • Providing administrative support to the CEO and legal team, including fielding phone calls, managing diary, travel receipts, correspondence, filing, research preparation of reports and presentations
  • Providing similar support to legal team, without the diary and fielding phone calls aspects
  • Scheduling internal ACTF meetings and Board meetings
  • Organising events (very occasional requirement) such as staff celebrations, board lunches, Parliament House screening
  • Responsible for the booking and organisation of travel for all ACTF office travel
  • Office management including dealing with building managers, other tenants, cleaners, general office maintenance issues
  • Proofreading documents such as reports, Board papers, submissions etc
  • Providing cover for reception if necessary
This role offers variety and responsibility.  The ideal candidate may have a background or passion for arts, but most important is your ability to communicate well, particularly on the phone when requesting appointments with various professionals for the CEO.

Skills Required
You will be an experienced Executive Assistant, with the following attributes:
  • Excellent phone manner, comfortable with follow up and booking meetings
  • Confident in speaking with members of groups and boards
  • Experienced in creating smart business documents and presentations
  • Sharp eye for detail and organisational skills
  • Advanced MS Office
  • Personable and professional attitude
  • Working with Children check and Police check (can be conducted once offered role)
  • Covid vaccination

If you are looking for a role in which you can utilize your advanced Executive Assistant experience, please apply by sending submitting your resume and cover letter addressing the skills required. Alternatively, please call Gabrielle Patterson on 03 8080 8978 for a further discussion.

Please note there is no formal closing date for this role, if you are interested, we would encourage you to apply as soon as possible.

NGO Recruitment values equitable recruitment practices and is committed to representing candidates reflective of the diverse organisations and communities we work with. We welcome and encourage applications from all backgrounds, ages, and identities, and are happy to adjust our recruitment process to support accessibility needs. If you are interested in this position and have most of the skills or experience we are looking for, please go ahead and apply.

Please be advised you can upload two attachments, including your resume and covering letter when submitting your application.