NGO Recruitment supports the Voice to Parliament and a YES vote on 14th October

Executive Assistant

Organisation Name NGO Recruitment
Location Melbourne
Date Posted 2023-06-23
Job Type Full-time
Job Number 1078547
  • High-level executive and secretariat support
  • 3 month contract, immediate start
  • Inner city location, warm and professional team


The Organisation

Prestigious leader in tertiary education, teaching and research excellence.

The Role

As the Executive Assistant, you will be responsible for providing high-level executive and secretariat support, including executive communications, stakeholder coordination, administrative duties and portfolio support. These activities include organising and supervising all administrative duties that facilitate the running of an Executive office.

As an Executive Assistant you will be a member of the Administrative Team, supporting the Director and to the Executive Administration Manager. A high level of autonomy and independence is required in time management and prioritisation of tasks.

Your problem-solving skills and independent judgement will be required, as will your ability to work positively within a fast-paced environment.

This role will require great coordination skills with a proactive, solution-oriented approach to achieving project deliverables, with demonstrably high levels of ownership and responsibility.

Skills Required
  • Outstanding written and verbal communication skills, with demonstrated capacity to prepare high-quality written materials in multiple formats
  • Ability to maintain a high level of confidentiality whilst undertaking several concurrent tasks
  • Excellent organisational, prioritisation and time management skills
  • Exceptional computer skills (Microsoft Suite)
  • Experience in a similar role or environment
  • A tertiary qualification with relevant experience or an equivalent combination of relevant experience and/or education/training in Communications
  • Experience working in senior executive support and secretariat roles, providing administrative support to ensure the efficient running of the day-to-day activities including diary management, handling enquiries and correspondence preparation and management

If you are looking for a role in which you can utilize your exceptional communication and organization skills, please apply by sending submitting your resume and cover letter addressing the skills required. Alternatively, please call Gabrielle Patterson on 03 8080 8978 for a further discussion.

Please be advised you can upload two attachments, including your resume and covering letter when submitting your application.